Considered a niche space in itself, Project Management has grown in importance throughout the years. Today, there are a myriad of online project management tools, which offer collaboration, task management, and file sharing, which will help your project reach completion.
It would be fair to say that the 1950s led to the emergence of project management. The reason it became a globally embraced discipline was to assist in the manufacturing, construction and government industries. Moreover, the idea was for project management to deliver more reliably and with considerable repeatability. To offer some perspective, the Gantt chart is one of the most popular charts used in project management since 1910. However, things have changed today where a project is based on a scheme, idea or even a collaborative enterprise. Yet what makes a project truly successful is having a team work together. It is this technological collaboration that has made online tools like Zoho Projects frontrunners in the search for a competent project management tool.
The art of doing project management is far more organized today thanks to the benefit of technology and collaboration. Above is a simple diagram showing the 5-stage process of managing a project. We will be looking at 4 intuitive and well-known project management tools. They are: Basecamp, Trello, Meistertask, and Jira.
There’s possibly a good reason why Basecamp is the most popular project management tool out there. There’re many reasons; the main reason would be that Basecamp solved a need for its core audience. With a consultancy mentality being embraced, Basecamp understood the market and put out some great features. The main features of this tool includes the following: 1. Projects to manage multiple users’ work, 2. Message boards for discussing new projects or ideas, 3. In-app collaboration with team, 4. Reporting on project performance, 5. Separate dashboard for showing to clients, and 6. Email and desktop notifications. The fact that Basecamp has a no-fuss and minimalist interface like Hyvor Talk has helped its popularity in terms of becoming a great choice. So, Basecamp has got a reputation for doing the simple things better. It is this dedication to simplicity that has made this tool one of the most popular options today.
Basecamp is rather easy to use just like Trello. The visual Kanban boards are flexible, shareable, and let’s you pack quite a bit of detail into each card. Basecamp allows Kanban boards but only through third-party app integrations like ScrumDo. One of the key features of Trello is that its mobile app design is very intuitive. Online sharing as well as offline use is a given so that you can put in tasks whenever the thought arises. It is easy to manage multiple projects and you get the ability to customize your workflow. The main features of this tool is: 1. Simple task management on a cardboard, 2. Creating unlimited task lists, 3. Image and file sharing, 4. Organizing lists by dates or priority, and 5. Commenting and collaboration.
Trello has its own issues with some of them being quite obvious let-downs like not being able to handle big projects, offering limited email integration, and no Gantt charts without a third-party plugin.
Meistertask is a well- designed and highly intuitive task management software where the visual project boards perfectly adjust to your team’s workflow. This forward-thinking tool allows teams to organize and manage tasks in a beautifully designed, customizable environment that is intuitive. Some of the main features in this tool is as follows: 1. Project boards can be set up and modified to support software sprints, 2. The Kanban system is present, and many other agile workflows, making them suitable for all departments and industries, 3. Tasks offer all the information needed for team members to complete them efficiently, and 4. Provide a space for real-time communication and instant feedback.
This is a great project management tool for Software Engineers, and in the above screenshot what you see instead of Kanban is Scrum. The tool has great bug-tracking software with advanced project management capabilities and features. The main features of the tool includes the following: 1. Create user stories and issues, and plan sprints, 2. Distribute tasks across the software team, 3. Prioritize and discuss the team’s work, 4. Centralize team communication, and 5. View real-time reporting on the team’s work.
With so many project management tools being announced there needs to be a consensus about what is the best tool. This reasoning is pointless since the boundaries of technology are consistently pushed. There are a few specifications that will help in finding out how effective a project management tool is. The secret to a successful project is getting the entire team together so collaboration is key.
Other aspects of functionality like task lists, schedules, file sharing, communication, and reporting needs to be considered if they offer your team a good opportunity in completing a project successfully. As always, we welcome feedback, and would like you to tell us about your favorite project management tool. We’d love for you to take some time and tell us using the comments below.